Project Approach

Phoenix Engineering Group (Phoenix) utilizes licensed professional engineers with considerable experience to provide client-focused, value-oriented services prepared with a practical appreciation of regulations, codes and modern practices. The Phoenix philosophy is to provide our Clients with professional engineering services that are affordable, innovative and appropriate. Our goal is client satisfaction achieved by ensuring that we understand the Clients’ needs, wants, and concerns while providing work that is accurate, completed on schedule and within budget.

Phoenix’s project design goal is to apply the ‘Best Fit” design philosophy for all projects. Phoenix ensures the design is compliant with all applicable Building Codes & design guidelines and that it is energy efficient. The Phoenix approach to projects can be summarized by the following principles which guide the direction of leadership and consultation provided by Phoenix throughout the life of a project:

  • Dedicated Account Manager: Our account manager serves as a single point of contact for the Client’s project manager(s). The account manager’s purpose is to cultivate and grow the relationship between Phoenix and the client. The account manager’s responsibilities include maintaining open lines of communication with client, ensuring the client’s expectations are being met and to provide feedback to Phoenix staff.
  • Project Manager: On smaller to midsized projects, the account manager will also be the project manager. The project manager is accountable for accomplishing stated project objectives. Key project management responsibilities include creating clear and attainable project objectives, building the project requirements, and managing the triple constraint for projects, which is cost, time, and scope. The project manager strives to coordinate efforts and ensure successful completion of the project.
  • Seek Economical Solutions: to ensure the project is designed in a most cost efficient manner. Phoenix will apply its experience in recommending to the owner and design team, means and methods for design and construction that will positively impact project costs.
  • Develop Sustainable Facilities: while in pursuit of economical solutions. Phoenix will seek for the owner, design and construction choices that are sustainable. Activity in this regard will influence the durability of the facility, the life cycles of the building’s systems and finishes, as well as the schedule and costs for on-going facility maintenance.
  • Ensure Functionality and Flexibility in Design: in that the specific project requirements are most effectively accommodated in the design and able to be delivered most efficiently. Additionally, by understanding that facility requirements are dynamic, Phoenix will strive, through the facility’s design and construction, to accommodate future renovation and expansion.
  • Bidding and Construction Phase Support: by attending pre-bid and pre-construction conferences, Phoenix can ensure that the design intent and unique project parameters are clearly conveyed to the construction teams. Phoenix will provide timely responses to Requests for Information (RFI’s) and materials submittals to ensure project design is being implemented correctly and projects schedules are maintained.

The Phoenix team has extensive experience with several project delivery methods. Those methods include Design-Build, Construction Manager (CM), and Design-Bid/Award-Build. Both methods tend to share similar project life cycles for design. These steps along with specific information regarding the Phoenix project approach are outlined as follows:

PROPOSAL

Through our initial meeting, Phoenix strives to accurately capture the project scope of work so a detailed proposal can be submitted. At Phoenix, we thoroughly familiarize ourselves with the project objective and its unique requirements. Understanding the project constraints; i.e. site issues, budget, schedule and resource requirements; is key to developing an accurate scope of work and subsequent proposal.

OWNER’S PROJECT REQUIREMENTS

Upon award, Phoenix will work with the owner to review or further develop the Owner’s Project Requirements (OPR). The OPR will detail functional requirements of a project and the expectations of how it will be used and operated. This includes project and design goals, measurable performance criteria, budgets, schedules, success criteria, owner’s directives, and supporting information. It also will include information to assist the project team to properly plan, design, construct, operate, and maintain systems and assemblies. Information provided by the Phoenix designers will also be captured and used in defining the owner’s objectives and criteria. Information received from the designers and OPR workshop participants will be distilled down to the most salient concepts considered important by the owner to be documented and explicitly tracked through the project delivery process. The OPR is a living document that may be edited throughout the project as limitations, constraints, or goals are discovered or altered.

The Owner’s Project Requirements will be prepared using the following hierarchy:

  1. Objectives and functional requirements of the facility.
  2. System and assembly requirements.

BASIS OF DESIGN

Phoenix will develop a Basis of Design (BOD) that records the concepts, preliminary calculations, decisions, and product/material selections used to meet the Owner’s Project Requirements and to satisfy applicable regulatory requirements, standards, and guidelines. The document will include both narrative descriptions and specific assumptions made by the Phoenix design team during design development. For any criterion that cannot be met, documentation detailing what was done, its impact on the Owner’s Project Requirements, and how the Owner’s Project Requirements was modified will be included.

The Basis of Design includes, but is not limited to, the following:

  1. Specifying system(s) performance
  2. Specific codes, standards, and guidelines considered during design of the facility and designer interpretations of such requirements.
  3. Information regarding ambient conditions (climatic, geologic, structural, existing construction) used during design.

SCHEMATIC DESIGN

Schematic Design is an expansion of the BOD in refining calculations and material selections and starts the translation of the BOD into drawings, engineering diagrams, and other documents. During this phase, we define the size and placement of equipment along with establishing interconnection of components. For existing facilities, Phoenix will conduct surveys of the site to collect or verify site data that includes, documentation or verification of existing systems, identification of facility attributes and deficiencies, and document or verify existing dimensions that may impact the project. At completion of Schematic Design Phoenix will present the design documentation for the Owner’s review and approval.

DESIGN DEVELOPMENT

Upon approval of the Schematic Design Phoenix will move into the Design Development Phase of the project. During the Design Development phase, comments from the Schematic Design review are incorporated and system designs are detailed in drawings and other documents. In addition, detailed coordination between disciplines occurs. Generally, a review of the budget will be conducted and value engineering if required will be evaluated at this stage. Phoenix has discovered through experience that a constructability review with a CM bears out many issues related to the implementation of the project. Addressing constructability issues in this phase tends to lead to a project with less conflicts and construction issues ultimately producing a better product at lower cost. At completion of Design Development Phoenix will present the design documentation for Owner’s review and approval.

CONSTRUCTION/PERMIT DOCUMENTS

The Construction Document Phase consists of:

  1. Incorporating comments from the Design Development review.
  2. Final coordination between disciplines and systems.
  3. Preparation of project documents for permitting, construction, and bidding.
  4. Preparation of any technical specifications.

Phoenix will conduct a final review with the project stakeholders to ensure compliance with the OPR’s and BOD.

BIDDING PHASE

During the Bidding Phase Phoenix will participate in pre-bid conference(s) to ensure that the design intent and unique project parameters are clearly conveyed to the prospective bidders. We will provide documentation of any addenda required for clarification to the Contract Documents. Phoenix can also assist in the evaluation of bids and any negotiations preparatory to the award of a Contract.

CONSTRUCTION PHASE

Phoenix was created by project professionals from the design-build/construction management arena. This experience enables us to thoroughly understand the construction materials and methods. We understand the time constraints that drive construction projects and we strive to provide timely responses to Requests for Information (RFI’s) and materials submittals. Phoenix also attends construction coordination meetings and performs field observations visits with timely publishing of written field observation reports.

QUALITY CONTROL

Phoenix is detail oriented and prides itself on quality control. Phoenix engineers are directly involved in the design process and supervise design efforts and CADD operations. Compiled lessons learned from previous projects are applied to each new design. The Phoenix project manager will perform a final quality control review prior to document submission to the Owner.

Tampa Office
10012 N Dale Mabry Hwy
Suite 102
Tampa, FL 33618
P: 813.963.0888
F: 866.335.0109
E: info1@phoenixeng.us
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